Bylaws

LONGSHORE LADIES 9-HOLE GOLF ASSOCIATION BYLAWS

ARTICLE I

Name

The name of the association shall be the Longshore Ladies 9-Hole Golf Association.

ARTICLE II

Object

The object of this association shall be to encourage proper play of golf and to enhance

the joy of playing golf for Westport women.

ARTICLE III

Membership

Section 1. Membership shall be limited to women who:

A. hold current Longshore Golf Course photo handpasses, including non-

resident handpasses.

B. have paid their annual dues to the Longshore Ladies 9-Hole Golf

Association.

C. have submitted two attested nine-hole scorecards from Longshore Golf

Course. One attested eighteen-hole scorecard will count as two nine-

hole scorecards for the purpose of meeting this requirement for

membership. A new member who already has a GHIN handicap does not

need to submit two scorecards.

Section 2. Application for membership can be made by filling out an application and

submitting it to the Treasurer/Membership Chair along with the annual dues.

Applications from new members must include two attested nine-hole scores. (At the

discretion of the Treasurer/Membership Chair applications and checks may be held

pending receipt of the two scorecards.) Members with nine-hole handicaps will carry

over to the new season and do not need to submit two nine-hole scores.

Section 3. Members are responsible for reading and abiding by the USGA’s Rules of

Golf.

ARTICLE IV

Nominations and Elections

Section 1. The elective officers of this organization shall be: President, Vice President,

Secretary, Treasurer and Membership Chair, Starter Chair, Events Chair, Handicap

Chair, Webmaster Chair, Director-at-Large Publicity and Newsletter, and

Director-at-Large (Historian).

Section 2. The Nominating Committee shall consist of the elected officers. In July, the

Secretary shall post a notice indicating the board positions which are available for the

following season. Any member who is interested in serving on the board shall place her

name next to the position she would like to hold. The Board of Directors will consider

these expressions of interest when they determine a proposed slate of officers.

Section 3. The names of the persons nominated and the office to which each has been

nominated by the Nominating Committee shall be listed with the Secretary of the

Association at least fourteen (14) days before election and shall be posted on the

bulletin board.

Section 4. The proposed slate of officers will be presented by the Secretary at the fall

luncheon meeting for the approval of the members in attendance.

ARTICLE V

Board of Directors

Section 1. The term of office shall begin with the installation of officers at the annual fall

luncheon and extend until the installation of the new slate of officers the following fall.

The term of office shall be two (2) years in the same Board position, with up to two (2)

two (2) year extensions. The Starter Chair and Recording Secretary will have the option

to end their position after one year in order to have these two positions line up with the

other Board positions.

Section2. The Board of Directors shall fill any vacancies occurring among the officers.

Section 3. The Board of Directors shall be allowed to choose an allotted tee time at the

beginning of the season. It is each officer’s responsibility to notify the tee time taker via

telephone or email prior to Monday morning if she knows she will not be using her tee

time for that week. In addition, Board members may contact the tee time taker prior to

Monday morning to request that one other member be listed in her time slot. This

provision affords Board members the same privilege as other members who are able to

request tee times for themselves and one other member each week.

ARTICLE VI

Duties of Officers

Section 1. President. The President shall preside over all meetings of the Association

and Board of Directors. She shall call a spring (coffee) meeting and a fall (luncheon)

general meeting. She will be an advisor, assisting the Vice President with the fall

luncheon. This position can be co-chaired.

Section 2. Vice President. The Vice President shall discharge all duties of the President

in her absence. She shall be the fall luncheon chairman and be responsible for all

aspects of the member/guest tournament.

Section 3. Starter Chair. The Starter Chair is in charge of assigning two members to

serve as Starters on a weekly basis. She must provide written notification and

instructions to each Starter and call them the week before their assigned date to confirm

the schedule and provide them with any information the Board wants the Starters to

pass along to the players before they go out that week (e.g. special events, sign-ups,

etc.). In addition, the Starter Chair shall obtain members to take the weekly tee times

and give them written instructions and tee time sheets.

Section 4. Secretary. The Secretary shall keep a record of all the proceedings of the

Association and the Board of Directors. She shall have general charge of

correspondence, send out notices at the direction of the President, and be responsible

for the Association’s By-laws. In addition, the Secretary shall post notice of Board

vacancies and present the proposed slate of officers to the membership at the annual

fall luncheon.

Section 5. Treasurer/Membership Chair. The Treasurer / Membership Chair shall

collect all membership dues, along with two (2) Longshore 9-hole golf scores from new

members (passing these on to the Handicap Chair), and maintain a list of paid members (passing a copy of this list on to the Webmaster Chair). She shall be responsible for maintaining and updating the membership’s e-mail address list used for distribution of information. She shall receive and disburse all monies, keep the Association accounts and report such at meetings. She shall pay all bills authorized by the Board of Directors.

Section 6. Events Chair. The Events Chair shall be in charge of and supervise special

weekly events and the annual Emily Buck and George Buck Tournaments, working

closely with the Handicap Chair. She shall be in charge of the prizes. This position can

be co-chaired.

Section 7. Handicap Chair. The Handicap Chair shall have charge of all handicaps,

perform all duties connected with handicaps, and follow the USGA handicap system.

She shall assist the Events Chair with tournaments that use handicaps.

Section 8. Webmaster Chair. The Webmaster Chair shall be responsible for maintaining and updating the Association’s website.

Section 9. Member-at-Large, Publicity/Newsletter. The Member-at-Large,

Publicity/Newsletter shall be in charge of all publicity for the Association (such as

submitting announcements to the local newspapers). She shall send out the Newsletter

monthly and maintain the Association’s locker room bulletin board and outside bulletin

board.

Section 10. Member-at-Large, Historian. The Member-at-Large, Historian shall be a

member of long standing who is able to assist the Board of Directors with historical

perspective and advice. She will also be Chairman of the 9 hole fundraisers.

Section 11. Each chair may appoint her own committee.

ARTICLE VII

Miscellaneous

Section 1. All members shall submit to the Handicap Chair via the box in the ladies’

locker room a signed, dated and attested score card for tournament play. Otherwise

members are responsible for entering their own scores in the handicap computer

following play with the necessary adjustments under Equitable Stroke Control and do not

need to submit a score card to the Handicap Chair.

Section 2. Prizes. To be eligible to be awarded Club Champion (determined at the

George Buck Tournament) a member must have entered four nine-hole Longshore

scores for rounds played on Thursdays with our Association prior to the date of the

George Buck tournament. This requirement does not apply to eligibility for awards within

the ABC flight designations.

Section 3. When a member calls in for a tee time, she may sign up herself and one

other member.

Section 4. If a member finds that she needs to cancel her tee time, she must call the

tee time taker by noon on Wednesday or her credit card will be charged with the

cancellation fee implemented by Longshore Golf Course.

Revised 1/13/2010

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